A compressed library can send a copy of your Library to a collaborator. We recommend using a compressed library for scenarios where one person has a list of references that will not be changed and wants to share these references with others. If you make a compressed library .enlx file and then change your library, those changes will not be reflected in the compressed library .enlx file.

To create a compressed library

• Select File (Windows) or EndNote 21 (Mac)
• Select Compress Library (.enlx)
• Choose your settings (for example, do you want to send the compressed library with PDFs, or just citation information?)
• Save your .enlx file
• Send the .enlx file to collaborators

To import a compressed library

• Select File (Windows) or EndNote 21 (Mac)
• Select Import, then File
• On Windows, change the Import Option to EndNote library
• On Windows, select Choose
• Locate and select the .enlx file

A traveling library can share the references cited in a single document. We recommend using a traveling library for scenarios where collaborators are working on a single Word document and want to export the references out of that document and into their library. 

To export a traveling library

• In Word, select the EndNote 21 tab
• Select Export to EndNote
• Select Export Traveling Library
• Decide whether you want to export to an existing or new EndNote library. We recommend exporting to an existing library. 
• Select OK

Sharing a group, or sharing a library, can share the references in one person's library to a group. We recommend using a shared group or a shared library for scenarios where collaborators with their own EndNote libraries work together, the citations may be changed or updated, and each collaborator wants to keep their library separate. 

To share a group or a library, all collaborators must have EndNote accounts.

Sharing a Group

• Right click on the group
• Select Share Group
• Under Invite More People, enter the emails associated with the EndNote accounts
• Decide whether or not you want to give collaborators the ability to edit (Read & Write) or just view (Read Only)
• Select Invite

Your collaborators must check their email and accept the invitation within a week. If they do not accept the invitation within a week, you will need to send it again. Once they accept the invitation, they can view the group online. 

Sharing a Library

• Select File (Windows) or EndNote 21 (Mac)
• Select Share
• Under Invite More People, enter the emails associated with the EndNote accounts
• Decide whether or not you want to give collaborators the ability to edit (Read & Write) or just view (Read Only)
• Select Invite

Your collaborators must check their email and accept the invitation within a week. If they do not accept the invitation within a week, you will need to send it again. Once they accept the invitation, they can view the group online. 

If you'd like to create a dummy account, please get in touch with Strauss Library by filling out our AskUs form. This method is only recommended if all users are comfortable with operating system user accounts, understand how EndNote syncing works, and generally have high-level computer skills.

Google Doc

EndNote 21 integrates with Google Docs, allowing for citing functionality. To use this feature:

1. Ensure you have EndNote 21 and a Google Account.
2. Install the EndNote Cite While You Write add-on in Google Docs via the Google Workspace Marketplace.
3. Sign into your Google account and allow Cite While You Write to access your account.
4. Open EndNote Cite While You Write Extension in Google Docs.

OneDrive/Dropbox/Sharepoint/etc.

If you are editing a shared document saved in OneDrive, Dropbox, Sharepoint, etc., the best way to add citations is to download the document into the Word desktop app, make the citations, and then re-save the document to the cloud.

• If your collaborators see citations with squiggle brackets, ie {Doe 2020 #123}, that means that the citations are unformatted. Try turning on Instant Formatting in Word.